Sr. Project Manager

Essential Duties/Responsibilities

Senior PM Responsibilities:

Time Management

• Ability to work on multiple projects or run projects with advanced complexities

Staff Development

• Senior PM can manage multiple project teams and mentor direct reports or manage a more extensive staff on one of the company’s projects with high complexities.
• Senior PMs should emphasize the career development of the individuals who report to them.
• Senior PMs should take lessons from PM Huddles and communicate that across their various project teams to ensure consistency across the organization.

Reporting

• Senior PM should be able to provide high-level project reporting to the Project Exec and Regional VP
• Senior PM should have a propensity for early identification of risks and report those risks and the risk mitigation plan to the Project Exec and Regional VP. The Senior PM is responsible for implementing those risk mitigation plans and reporting on how the issue is being resolved.
• Senior PM should be able to report the project’s health during company EOM reviews. Senior PM is responsible for preparing and presenting information.

Preconstruction

• If required or available, the Senior PM should participate in preconstruction meetings and work with the preconstruction team to ensure that the project is set up for success once the NTP is issued.
• Senior PM may be responsible for working with preconstruction to develop bid tabs to ensure proper scope coverage.

Business Development

• Senior PMs should participate in extracurricular activities and foster relationships with industry clients, designers, and subcontractors.
• Throughout meetings in which the Senior PM is present, the Senior PM should be able to discuss and uncover leads for potential new projects and feed them to the BD team to track.

Project Management Responsibilities.

• Senior PM will manage other project team members to ensure the following activities happen. On complex projects where the Senior PM may have staff that is not comprised of a PM, the Senior PM will be responsible for performing and delegating the activities listed below.

Project Administration

Prime Contract

• Understand the prime contract and how to manage the project under those terms and conditions.
• Prepare for and conduct OAC meetings.
• Generate SOVs and produce monthly project billings, tracking receivables and communicating to upper management about the payment status.
• Manage design teams to ensure information is provided promptly to facilitate the project schedule.

Subcontract

• Assist or conduct weekly subcontractor meetings, QC meetings, project coordination meetings, etc.
• Review & approve subcontractor SOVs—process subcontractor billings.
• Process vendor billings.
• Manage subcontractors to ensure their contract document obligations are met.
• Address and deal with subcontract back charges.
• Support PM in resolving subcontractor conflict resolution.

Internal

• Conduct weekly staff meetings to review the project’s health and problem identification/resolution.
• Assist in preparation and attend subcontractor preconstruction meetings.
• Review and ensure accuracy/compliance for all daily reports.

Financials

Forecasts

• Timely and accurate forecast to properly portray the estimated cost to complete project cost codes.

Change Management

• Management of changes both on the Owner and Subcontractor side. Understanding costs to properly vet changes and packaging into professional format with appropriate backup for processing.
• Timely management of changes so that CM software portrays proper estimated cost at completion and fee.

Knowledge of Procore Financial Module. Including setting up prime contract SOV, budget, cost codes, financial markups, invoicing, formatting, etc.

Schedule

• Ability to develop a project baseline schedule with proper logic, sufficient project details, and proper durations to establish an overall project schedule.
• Understand contractual requirements to track delays and project float.
• Consistent project schedule updates to accurately reflect the actual dates, remaining durations, and projected project finish.
• Communication with the project superintendent to manage and execute the project schedule/plan.
• Participate in major pull planning sessions and help facilitate the superintendent’s pull planning sessions.
• Ability to input project delays into the project schedule to accurately reflect impacts on the project schedule.
• Assist and work with the project superintendent to resolve schedule issues in the field.

Job Procurement

• Project buyout, including managing the project budget and creating comprehensive scopes of work that ensure complete coverage. Lead negotiations with subcontractors relative to the scope of work.
• Ensure timely and accurate submittals and materials release to facilitate the project schedule. Depending on the job staff, the PM may be responsible for the management of PE or APM to ensure the same.
• Ensure the procurement log is maintained.

Quality

• Assist in the preparation for and participation in QC phase meetings.
• Ensure the superintendent is conducting appropriate inspections to produce specified quality.
• Ensure that QC meetings are adequately documented.
• Look ahead for problems that will impact the schedule, quality of scopes, gaps, and compatibility.
• Creating RFIs to propose solutions and mitigate project schedule, cost, and quality impacts.

Safety

• Work with the safety department to implement and adhere to BC safety policies.

Talent Development

• Demonstrates a firm understanding of the above-listed responsibilities and can train others to perform these duties.
• Understanding of management principles and how to hold project team members accountable.
• Work well with others and treat all team members with respect.
• Ensure that the admin is part of a team and assist with managing admin duties so they do not get overloaded when working with multiple projects/PMs.

Client Satisfaction

• Ensure that the client receives the project on time, within budget, and with the expected quality.
• Control the project to foster the experience that the client desires.
• Lead professional OAC meetings to ensure that the client feels heard and comfortable and that the project team has the client’s interests at the forefront of decision-making.

Business Development

• Attending Butler-Cohen happy hours and other networking events, grow and expand your network.
• Understand the client’s following projects. Communicate and have the client understand why they want you / Butler-Cohen back.
• Feed the BD department with potential leads on new work.